Most companies have legal requirements that they have to adhere to when storing confidential documents. Even in today’s digital age, some original paper documents have to be kept for a certain number of years. Often the best and most secure storage solution for confidential documents is offsite self-storage space for a variety of reasons:
- Frees up physical space
Keeping documents in the workspace can take up valuable space, and most of this paperwork you will not need regular access to. Storing your files and documents in one secure self-storage unit means your business can make far better use of the space that these items would take up. Our extended opening hours (until 8pm Monday – Friday and during the daytime at weekends) means that when you do need access to them, you can do so at a time that is convenient for you, even if it is outside normal working hours.
- Keeps your documents secure
Storing confidential documents and files in the office is not the most secure solution – they can be easily lost, stolen or damaged. Using offsite self-storage means you remove the risk and gain extra security. Our self-storage units have full CCTV coverage across all sites and each unit is individually alarmed with its own key and padlock. This gives you peace of mind that only personnel who have been granted self-storage admission will be able to access these documents.
- Improves efficiency
Using a well organised self-storage unit specifically for your documents will improve efficiency and mean that you are not wasting time trying to locate specific files or folders that may have been misplaced over the years.
If you decide that self-storage is right for your confidential work documents, then we recommend:
- Creating a comprehensive inventory system (eg by date or type of record) so you know where everything is stored.
- Labelling all your boxes clearly to avoid wasting time hunting for a certain document.
- Plan the layout of your unit, storing documents that you think you will need more frequent access to at the front of your storage unit.
At Offerfair, we have six sites across Hastings and St Leonards, so wherever you are in the area, we offer convenient and secure self-storage units for all your important office documents. Talk to us today to find out more.
