Create space in the office with our self-storage archive tips
Even in today’s digital age, many businesses have lots of paperwork taking up valuable office space. Some of these documents may be required to be stored for data protection and legal reasons for a certain period of time, eg you must keep records for 6 years from the end of the last company financial year they relate to. However, a lot of companies struggle to find the space to store paper files, and this can result in a cluttered and disorganised working environment.
For those businesses who don’t have sufficient storage space to archive physical copies in the office, many have found that renting a self-storage unit is an ideal way to store essential documents that can’t be thrown away but aren’t needed on a day-to-day basis.
To help you with storing and archiving your business documents, here are a few of our top tips:
- Establish what you need to archive (ie those that you need to keep for legal or data requirements) and then discard the rest by shredding (if necessary).
- Once you’ve got the files and documents you are going to store and archive, file them in a logical manner eg by date or project.
- Label your boxes and keep an index sheet to help you find specific files quickly and easily.
- Store paperwork that you’re likely to need more regular access to at the front of your storage unit.
At Offerfair, we offer various sized units which are all clean, dry (important for paper documents), easily accessible, individually alarmed and covered by CCTV security, meaning they are perfect for storing confidential documents that you need to keep, but don’t need cluttering your office. Think of a self-storage unit as like having an offsite filing room!
If you need help with archiving and storage solutions for work documents, then please visit our website, contact us or call us on 01424 718 169, and we can talk through the options.
